Property & AI Administration Assistant

Job Overview Key Qualities \& Skills Required * Confident using cloud-based software such as Microsoft 365, Google Workspace, property management systems, and online databases. * Comfortable using AI tools (e.g. Copilot, ChatGPT or similar) to improve efficiency, draft communications, organise information, and support administrative tasks. * Strong organisational skills with the ability to manage and track multiple properties, tenants, maintenance issues, and deadlines. * Excellent attention to detail when updating records, checking documents, and maintaining accurate property information. * Good administrative skills, including document management, data entry, and record keeping. * Ability to track rent payments, tenancy renewals, compliance certificates, inspections, and maintenance schedules. * Strong communication skills, both written and verbal, when dealing with tenants, contractors, and suppliers. * Proactive and able to identify issues before they become problems. * Comfortable working independently and prioritising workload. * Good problem-solving skills and willingness to learn new systems and technologies. Example Responsibilities * Maintain and update the property portfolio database. * Track tenancy agreements, renewals, and property compliance requirements. * Monitor maintenance requests and contractor activities. * Prepare reports and dashboards using cloud-based systems. * Use AI and digital tools to improve processes and efficiency. * Organise digital files and ensure records remain accurate and up to date. * Support communication with tenants, contractors, and letting agents. Ideal Candidate We are looking for a highly organised and technology-minded individual who enjoys working with digital systems and is keen to use AI and cloud-based tools to support the efficient management of a growing property portfolio. Previous property experience is beneficial but not essential, as training can be provided for the right person. Pay: £12.71 per hour Benefits: * Casual dress * Discounted or free food * On-site parking Work Location: In person